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HR Consultant, HR Insight Limited – Romford

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: Romford
  • Start Date: ASAP

We are currently recruiting for a HR Consultant for HRInsight, to be based at our Romford office. 

Key accountabilities

1. Advising on employment related issues and providing practical, expert and pragmatic solutions to the issues faced by clients (and by adopting a ‘can-do’ approach).
2. Providing a wide variety of HR support services for clients ensuring consistent delivery and a high level of professional service delivered remotely or on site.
3. Drafting contracts, handbooks and related employment documentation in respect of clients specific needs.
4. Generating own workload from existing client contacts and maximising opportunities for HR Insight to work with clients to support the business issues that they face.
5. Working with Senior/Principal Consultant to ensure that client projects and work are delivered on time, to budget where appropriate, and in a way that means our high standards.
6. Managing clients through a formal system of account management.
7. Achieving the billing budgets agreed for the role.
8. Promoting the awareness and support for the HR Insight brand and service offering through referral of additional on-site consulting opportunities for the consulting team.

Skills/Knowledge & Experience

1. Degree in HR Management or CIPD or equivalent work experience.
2. Strong proven expertise in employment law and employee relations issues.
3. Experience working in an HR Function at a similar level.
4. Broad and generalist HR technical knowledge and expertise with a particular strength in employment law.
5. Strong inter-personal skills with ability to engage clients confidently and build relationships remotely.
6. Ability to draft correspondence, policies and other documents accurately and  to a high standard.

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

IT Support Administrators (x2) – City of London

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: City
  • Start Date: ASAP

Kingston Smith is a top 20 firm of Chartered Accountants, based in the City and across the South East. Our client teams work together to provide business owners, charities and private clients with the support they need to achieve their goals. Our internal support service teams play a crucial role within a busy and demanding environment, keeping our business running on a day to day basis. We are currently looking for a keen and enthusiastic individual to deliver first line customer support, to train end users and to undertake departmental administration.

Key accountabilities

• To deliver 1st  line support to a user base of over 400 staff
• To set up new IT hardware around the firm
• To be part of the structured training program to staff to ensure that a level of IT competency is achieved across the firm
• To manage starters and leavers in the active directory

Skills, knowledge & experience

Essential

• Extensive knowledge of Desktop operating systems and Microsoft office
• Experience working within a Helpdesk environment providing 1st line support
• Knowledge of Active Directory
• Excellent communication skills, both written and verbal
• Technically capable, able to demonstrate excellent troubleshooting skills
• A good team player

Desirable
 
• Knowledge of Citrix, Exchange, Windows Operating Systems
• Experience of Working within a professional services environment
• Experience of Accountancy applications
• 2nd line support
• Experience working within an ITIL framework

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Junior Trainee Bookkeeper – Heathrow

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: Heathrow
  • Start Date: ASAP

Responsibilities include:

• Data processing
• Filing
• Reconciliation of control accounts, with training – Bank, purchase ledger, sales ledger, PAYE, wages etc
• Preparation of VAT returns and associated legislation returns, with training
• Communicate with and deal with any queries from clients and staff.

Required skills:
 
• Clear and confident communication techniques and ability to feedback to all members of staff
• Strong organisational skills
• Good IT skills including confidence with Excel
• 3 good A level grades A-C

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Management Accountant KSAM – St Albans

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: St Albans
  • Start Date: ASAP

As a subsidiary of Kingston Smith, one of the UK’s top 20 Accountancy firms, Kingston Smith Association Management (KSAM) specialises in managing trade and professional associations, learned societies and other membership organisations. KSAM supports businesses in delivering the best possible service and value for money. They are now looking for a person to handle all aspects of clients’ financial transactions. The role will involve working on a growing portfolio of clients, covering a variety of business activities and sizes.

Job content

• Prime data processing.
• Reconciliation of control accounts (bank, purchase ledger, sales ledger and journal entries)
• Calculation and posting of accruals and prepayments.
• Preparation of VAT returns.
• Preparation of monthly management accounts and annual statutory accounts.
• Preparation of cash-flow reports.
• Budgets and comparison with actual

Skills, knowledge & experience
 
• Minimum AAT qualified
• Competent with manual and computerised bookkeeping
• Clear and confident communication techniques and ability to feedback to all members of staff
• Strong organisational skills
• Ability to manage time to meet deadlines
• Good IT skills including confidence with using Sage Line 50 
• Competent in Microsoft Office
• Experience of preparing VAT Returns using Partial Exemption method

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Paralegal (x2) - City of London

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: City
  • Start Date: ASAP

We are currently looking for two paralegals to join our tax and legal department in our City office.

Responsibilities include:

• Proof reading.
• Legal and factual research.
• Analysing legal documents.
• Preparing Instructions to Counsel.
• Electronic and hard copy document/database and diary management.
• Assisting in drafting and reviewing and amending materials and documents.
• Updating transaction documents and summarising transactions (when required).
• Working with experienced company commercial and private client counsel and company secretaries.
• Preparing and circulating legal updates for internal communication.

Essential skills and knowledge include:

• A high standard of oral and written English (especially grammar and spelling).
• High levels of concentration, accuracy and attention to detail.
• A careful and methodical approach and the ability to cope with repetitive tasks.
• Previous paralegal experience.
• Experience of private client, company and commercial law.
• LLB (or non-law) degree and successful completion of LPC (or its equivalent).
• Experience of working in a fast-paced professional services environment.
• Computer literate.
• Ability to prioritise workload effectively.
• Excellent communication skills and the ability to deal with people at all levels.
• Ability to take responsibility and demonstrate initiative when the situation arises.

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Payroll Administrator - Romford

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: Romford
  • Start Date: ASAP

Purpose of role

To provide a first class professional payroll service to clients. 

 Key Accountabilities
 
Responsible for the effective production, organisation and delivery of client payrolls.

Job Content
 
The department handles over 550 clients with a total of over 10,000+ employees. The candidate will be responsible for their own list of clients and will be expected to work under the direct instruction of clients. These clients will have a variety of pay periods, weekly, monthly, etc.

Clients will have all aspects of payroll features, Tax credits, Student loans, overseas contract staff, maternity and paternity pay, Travel loans, expense payments, maternity pay calculations, sick pay, holiday pay, starter and leaver calculations etc.
Software is Accord and training will be provided.
 
Skills, Knowledge and Experience

Essential

• Previous experience of working in a payroll bureau environment.
• Professional and confident with a can do attitude with the ability to forge professional relationships
• A confident communicator, able to deal comfortably with staff at all levels, both internally and externally within formal and social contexts.
• Minimum of 2 years experience in a client-driven professional environment.
• Excellent administrative and organisational skills with an ability to progress a number of tasks simultaneously prioritise workload and maintain effective systems.
• Strong team orientated approach, with flexibility regarding tasks undertaken and hours worked.

Desirable
 
• Accord payroll system experience

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Premises and Facilities Manager – City of London

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: City
  • Start Date: ASAP

Purpose of role

The main purpose of the job is to undertake a professional, efficient and comprehensive facilities management role for the Kingston Smith group and to be responsible for our leasehold and freehold interests. The person in post will also advise the Senior Partner on property matters generally including, space utilisation, market trends, innovations in outsourcing, systems and other matters affecting all premises and facilities matters. To manage facilities, catering and reception teams effectively.

Key Accountabilities

The following key accountabilities are a given requirement. However this is not an exhaustive list and the employee will need to accept a wider brief in accordance with the needs of the business:
• Responsible for facilities management of the existing seven premises plus other premises used as storage
• Advising on and maintaining suitable systems and comprehensive property records including leases and freehold, rent reviews, service charges and other relevant details. 
• Lease management including negotiating with freeholders and others on rent reviews and other matters. 
• Identification of alternative premises if necessary including assessment of suitability for our needs, financial analysis, liaison with property agents and management of acquisition/lease process. 
• Ensuring compliance with health and safety legislation, other legislation and other government regulations including preparation of regular H&S office reviews and follow up implementation of agreed action arising
• Preparing for approval and monitoring the capital and maintenance budget. Monitoring facilities related spending against the budget
• Undertaking and coordinating office layout changes and office moves
• Day to day management of members of the facilities, catering and reception team
• Preparing documents to obtain quotes from contractors
• Calculating and comparing costs for required goods or services to achieve value for money
• Project management and supervision and coordinating work of contractors
• Directing and planning essential central services such as security, maintenance, copying, mail, scanning, cleaning, catering and vending, meeting room set ups, waste disposal and recycling, mobile and desk top phones, utilities contracts.
• Responding appropriately to emergencies or urgent issues as they arise
• Monitoring delivery against maintenance contracts in place to ensure work is properly undertaken and scheduled at a time to suit the firm. Follow up shortfalls in delivery.
• Correspondence with suppliers including holding them to account for performance.

Job Content (broad list of tasks, inter alia)

• Following up points arising from main and local partners meetings and ensure all premises points are actioned on a timely basis
• Negotiating with freeholders and discussing proposals and outcomes with the Senior Partner. 
• Preparing premises update for partners meetings
• Hands on, practical resolution to satisfy key accountabilities of the role and team
• Obtaining quotes for various refurbishment or routine maintenance jobs, obtaining authorisation of spend from the Senior Partner, preparing purchase requisitions for • Checking and authorising invoices within a pre determined authority level
• Preparing fire risk assessments for each office. Keep fire evacuation procedures notices up to date.
• Keeping contingency plan up to date
• Keeping abreast of property trends and advise the business in light of any recommended changes. 
• Maintaining electronic filing of letters received and sent and e mails received and sent.
• Undertaking work station assessments and coordinate with HR re particular requirements.
• Keeping offices garage and off site storage areas clean and tidy. 
• Maintaining a list of contents in storage.
• Arranging for fixed asset register labels to be attached to all new equipment and a record taken of FAR labels for all equipment disposed.
• Ensuring training and other room set ups are completed in good time
• Ordering furniture as required after authorisation
• Managing the mobile phone contract with the Director of IT including ordering new phones after authorisation and ensuring correct bundles added for users going abroad
• Contacting organisations to repair broken machinery eg copiers,
• Managing and authorising team holiday requests
• Maintaining and reconciling wine stocks
• Preparing list of maintenance jobs to be undertaken by maintenance man for visits to other offices 
• Checking that agreed work by staff or contractors has been  completed satisfactorily and following up on any deficiencies
• Overseeing and coordinating stationery orders

Skills, knowledge and experience

Essential

• Proven track record of working as a Chartered Surveyor
• To be fully conversant with statutory requirements of relevant legislation relating to office premises. 
• Excellent negotiation skills
• Enjoys the challenge of trouble shooting
• Organised and practical
• Able to write clear and concise letters 
• Independently identify and respond to issues that need correcting 
• Able to use Microsoft programmes
• Adopts a hands on attitude

Desirable

• Professional qualification i.e. FRICS
• Experience of dealing and negotiating with contractors and builders and able to firmly advise of our expectations

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Senior Associate/Deputy Director for Fundraising and Management - City of London

  • Job Type: Full-time
  • Salary: Dependent on experience
  • Location: City
  • Start Date:

Purpose of role

One of the UK's top 20 audit and chartered accountancy firms, Kingston Smith specialises in supporting the not-for-profit sector – we have over 700 charity clients. 

Kingston Smith Fundraising and Management (KSFM) is a subsidiary business of Kingston Smith and was established to provide practical advice and solutions across all aspects of major gifts and capital appeals fundraising, strategy, management and governance to non profit clients.

The KSFM team provide:

  • An in house source of expertise and advice for Kingston Smith Partners and staff on all fundraising, management and governance related issues
  • Consultancy to Kingston Smith non profit clients
  • Consultancy to other non profit organisations generated from the team’s networks

We are a fast paced, target driven and business focused team that provides high quality service to our clients. Our client list is extremely varied and encompasses charities of all sizes from a number of different sectors.

Key Accountabilities

The Senior Associate/Deputy Director will:

  1. Deliver short, medium and long term fundraising & management contracts
  2. Work with the Director in developing and growing the Kingston Smith Fundraising and Management business

The Director and wider Not for Profit team will provide support throughout as well  as regular reviews and one-to-ones but the pace of work in a growing business dictates that all team members need the ability to function independently with a high degree of initiative and enthusiasm.

Job content

1. Business Development

The team works together to generate new leads and secure new clients. You will be expected to use your networks and generate new leads in addition to those that are generated internally through the wider Not for Profit team. You will proactively develop a personal pipeline of potential clients and develop packages of work to meet their needs.  At the request of the Director you will respond to new enquiries referred internally from existing clients and contacts.
It is estimated that around 40% of your time will be dedicated to business development.

2. Client Delivery

Ensuring that once work has been secured, all contracts you are directly responsible for move forward as per the terms agreed with the client, being mindful of scheduling of time, allocation of additional input from external Associates and fees set. It is estimated that at least 60% of your time will be dedicated to client delivery.

3. Training

You will have the opportunity to create and deliver your own training courses as a part of the division’s capacity building and business development commitment.

4. Internal Communication

You will market the KSFM team’s services internally to partners and managers.  You will play a part in the annual Not-For Profit group meetings with Kingston Smith staff from other divisions. You will have the opportunity to attend and deliver seminars as part of Kingston Smith’s wider annual programme. As part of internal communication you will be required to visit our outer offices at Heathrow, Redhill, Romford and St Albans from time to time.

5. External Communication

You will work with the Director and team to market the services provided by the division including the website and marketing collateral, ensuring the maximum use of resources on each occasion. This will involve working with the other Kingston Smith divisions, and offices on elements such as tele-sales campaigns, seminars, training, and representing the company at events, such as conferences.

6. Other

Perform such other duties as the Director may reasonably request.

Skills, knowledge and experience

Essential

  • You will be a graduate with a minimum 2:2 degree or equivalent 
  • You will have previous experience working at a senior level within the not for profit sector 
  • You will have strong knowledge and track record in fundraising from trusts and foundations
  • You will have strong business development skills 
  • You will have good report writing skills

For a full job description, and an informal chat about the role, please email jnewell@kingstonsmith.co.uk

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Tax Assistant – City of London

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: City
  • Start Date: ASAP

Key accountabilities

To deal with all routine personal tax compliance for a portfolio of clients under the guidance and supervision of a Supervisor/Manager.

Job content

• Dealing with correspondence from clients and the HMRC, via letters, email and telephone.
• Completion of tax returns 
• Electronic filing of tax returns
• Checking tax statements of accounts 
• Assisting others on personal tax compliance work on larger cases and on ad hoc assignments
• Dealing with new client set up procedures
• Data preparation and data entry
• Assisting with the administration and reporting procedures in the department

Skills, knowledge and experience
 
• Excellent communication skills, both written and verbal
• Good understanding of personal taxation issues with 1-2 years experience
• ATT Qualified
• Organised and motivated 
• A driven person who will take ownership of tasks and drive to completion
• A good team player

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Tax Assistant – West End of London

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: West End
  • Start Date: ASAP

Key accountabilities

To deal with all routine personal tax compliance for a portfolio of clients under the guidance and supervision of a Supervisor/Manager.

Job content

• Dealing with correspondence from clients and the HMRC, via letters, email and telephone.
• Completion of tax returns 
• Electronic filing of tax returns
• Checking tax statements of accounts 
• Assisting others on personal tax compliance work on larger cases and on ad hoc assignments
• Dealing with new client set up procedures
• Data preparation and data entry
• Assisting with the administration and reporting procedures in the department

Skills, knowledge and experience
 
• Excellent communication skills, both written and verbal
• Good understanding of personal taxation issues with 1-2 years experience
• ATT Qualified
• Organised and motivated 
• A driven person who will take ownership of tasks and drive to completion
• A good team player

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Tax Senior TLC – City of London

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: City
  • Start Date: ASAP

Kingston Smith is a top 20 firm of Chartered Accountants, based in the City and across the South East. Our client teams work together to provide business owners, charities and private clients with the support they need to achieve their goals. Our TLC department are now looking for a Tax Senior to join their busy department.

Key accountabilities

• Preparation of corporation tax returns
• Reviewing of corporation tax returns, liaising with General Practice as and when necessary
• Assisting on tax planning projects with Managers
• Dealing with routine correspondence to and from the HMRC, by letter and phone
• On a monthly basis preparing advanced tax calculations in excel

Skills, knowledge and experience

• Advanced Excel and Word skills
• Excellent communication skills, both written and verbal
• A good team player
• Enthusiastic with a willing to learn
• Organised and motivated
• A driven person who will take ownership of tasks and drive to completion
• Ability to prioritise work
• Ability to meet deadlines

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

Tax Senior – West End of London

  • Job Type: Full-time
  • Salary: Not disclosed
  • Location: West End
  • Start Date: ASAP

Kingston Smith is a top 20 firm of Chartered Accountants, based in the City and across the South East. Our client teams work together to provide business owners, charities and private clients with the support they need to achieve their goals. Our tax department is looking for a Tax Senior to join the team.

Key accountabilities

To deal with all routine personal tax compliance for a portfolio of clients under the guidance and supervision of a manager.

Job content

• Managing a portfolio, consisting of a mix of clients with multiple sources of earned and investment income.
• A key point of contact for the client.
• Dealing with larger partnerships and high net worth individuals.
• Dealing with a wide range of capital gains tax issues.
• Progress towards work only to be reviewed on an exception basis.
• Assisting with supervision of tax trainees’ work and answering their queries.

Skills, knowledge & experience

• Excellent communication skills, both written and verbal
• Good understanding of personal taxation issues 
• ATT Qualified
• Organised and motivated 
• A driven person who will take ownership of tasks and drive to completion
• A good team player

To apply for this role

Please send your CV and a covering letter to hr@kingstonsmith.co.uk

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